PTFA Committee Meeting Minutes 10th February 2026

Notice

The St Bons PTFA Committee will meet

On 10th Feb from 8pm to 9:30pm at googlemeet qus-oihz-vvx

Apologies and any AOB items should be communicated to the PTFA committee ahead of the meeting, contact@stbonsptfa.com.  Thank you.

Agenda Standing Items 

At least 50% of the current standing committee (rounded to the nearest whole number) must be in attendance for the meeting to be quorate

Chairing the meeting = Heather T

Minuted by = Kat P

Attendees = Lynsey F, Sandra W, Charlotte B, Johanna P, Carly M 

Item		Led by	Description, Discussion
1	Welcome and introductions	Chair
2	Apologise communicated	Chair	Marcus, Carly, Simon, Charlotte H, Harri.
3	Approval of last minutes	Chair	Approved  SW queried wording around frozen fridays see update under frozen fridays below
4	Review of Action log & Matters arising not covered on agenda	Secretary	Updated on excel sheet - 19 actions remaining, all in progress, no concerns to note.
5	Financial report	Treasurer	Treasurer unable to attend, report to be sent for March meeting - Action 67
6	Wish lists:	Secretary	No new wishes since last meeting
7	Update on Fundraising, Events, competitions, Projects	Uniform Shed =  New parent Welcome =  Disco =  Drama =  Quiz =  Frozen Friday =  Easter festival  Sports Day  Summer Fayre =  Grow with it =  Communication & Engagement =	Conversation planning for events Stock take needed, will need DBS checked person to go into school and do stock check.   LF suggested white board to help with knowing what stock levels are, including minimum numbers  LF to message GD to arrange a time to go into school.  New Action 78  JP to reach out to HF to support production of poster for uniform shed Action 68 New parent welcome,  date for summer welcome = 17th June evening - request for PTFA to speak and provide introduction to PTFA as well as sell pre-loved uniform New Action 79 Collect feedback from current reception parents to plan new parent meeting sept 26 New Action 80 Disco Spring SW plan start after easter,  New members joining disco sub-committee welcome Harri, Carly & Rachel Joshi Hall booked for 15th May  KP sorting alcohol license for all performances Action 73 Will send out request to help support selling refreshments after february ½ term New Action 81 Quiz  Matt McM - agreed to be quiz master  Hall booked 20th March  Agreed refreshments to include alcoholic and non alcoholic drinks, and packeted bar snacks  no food platters this time PTFA run bar / refreshments  New Action 82 to promote event and sell tickets via PTFA website Frozen Friday SW confirmation that Frozen Friday is initially funded by PTFA (purchase of ice lollies) the classes sell the items and therefore all funds are then retained by PTFA instead of being split between classes - this has historically been how frozen friday money has been arranged. Agreement from PTFA present tonight to continue this way  SW suggested Iceland online order for ice lollies would need PTFA member to be at school to put lollies into PTFA freezer  Frozen friday proposed to commence after Easter holidays Easter Festival  Confirmation from Mrs Woolley that PTFA are not required to provide refreshments for easter festival, bonnet parade is quickly after registration and performances are too busy to include refreshments. Sports day refreshments,  PTFA to organise  Fruit for children + staff Drinks + pastries for those watching KS1 = 7th July KS2 = 8th July  Summer Fayre,  Proposed date Saturday 13th June  School have a hall booking every saturday until 14:30  Would require event to run later ?15:30 - 18:30, PTFA to review again at the next meeting  Extra Events / Competitions: Peter pan themed one off sale discussion to support publicity and excitement around Drama performance  CB - letter hunt for school, anagram, prize.   JP ? competition to design or come up with craziest way to not grow up.   KP ? fairy cake bake sale..   JP non school uniform dress up as peter pan  Mrs Woolley confirmed support for Peter Pan themed non school uniform dress up (pirate, fairy, lost boy, PJs like Michael etc…) as well as activity sheet and letter hunt for KS1 and KS2, that children can undertake independently at lunch or break time.  Sheets to be handed into teachers and PTFA to arrange peter pan themed prize  Agreed Friday 20th March, suggested £1 donation on the gate at drop off Ceilidh, JP  delayed date, will bring a proposal when they are ready Projects: ‘Grow With It’ HT creating document for vision, planning, timelines, community involvement, RHS and school gospel themes to all tie in together - bringing to March meeting Mrs Wooley supportive of spring and autumn events for planting and putting garden to bed  Effective communication & Engagement PTFA mission/role/approach/vision ‘Reimagining’ ‘Re-defining’.... JP reviewing form to go out to PTFA community for feedback regarding how we can best communicate and engage as a community Action 83+62
8	Communicated Correspondence, feedback to the PTFA	Secretary	None
9	Any Other Business	Chair	AOB Matched funding request has come in to be paid into Lloyds account Action 66  On the night AOB,  Carly Mezeli - volunteering to join PTFA as a co-opted member term until next AGM In particular would like to get involved with the disco and ultimately all things PTFA Proposed by KP, vote Yes by LF, CB, JP and HT Welcome Carly Company / organisation community support through Matched funding and volunteer hours and initiatives, to be promoted again through the PTFA, included as part of CM welcome - JP Action CM to send head shot and intro about herslef for newsletter New Action 84
10	Date, time and location of next meeting	Chair	March 11th, online, 19:30 - 21:00, Johanna Chairing

Time meeting closed = 21:30