St Bons PTFA AGM, 1st July, 20:15 to 21:00 held via Online Googlemeet

For the meeting to be quorate at least 24 members must be present =

• 50% of the current standing committee (rounded to the nearest whole number) must be in attendance = 6 as there are 12 current elected committee members

• a minimum of 18 members must be present (members of the association = parents, guardians, carers, teachers, non teaching staff) 

Every member present is entitled to 1 vote on every issue

Chairing the meeting = Kat P (PTFA Secretary)

Minutes by = Lynsey F (PTFA general committee member)

Attendees = 

3 (PTFA ) Johana P

4 (PTFA ) Heather

5 (PTFA ) Charlotte B

6 (PTFA ) Marcus C

7 Ellie E

8 Alex W

9 Patience O

10 Jade D

11 Kate S

12 Lindsay A

13 Louise W

14 Tania C

15 Krystian S

16 Dougal C

17 Martha W

18 Simon E

19 Beezy W

20 Milo W

21 Joe H

22 Beth M

23 Abigail L

24 (PTFA) Sandra W

25 Sarah S

26 Charlotte G

27 James F

28 Katie McM

29 Elizabeth W

Item		Led by	Description, Discussion
1	Welcome	Chair	See list of attendees above
2	Apologise	Chair	Harri F (PTFA uniform rep) Simon V (PTFA Treasurer) Georgette D (PTFA Shopper)
3	Review of Annual Report,  Thank yous  &  Any Questions	Chair	Annual report has been emailed out to all parents and guardians by the school office. Full detail can be viewed in the document. Includes events fundraising and spending from our previous PTFA elect committee, thank you to our past committee. Summary of what we have achieved this year to enhance learning and experience our children have in the school. PTFA fundraising events alone September 25 - June 26 Raised = £16,805.07 Doesn’t include pending frozen fridays or sports day sales. Matched funding  Received = £2,350  Expecting more to come into the account in the next month Spending  Final payment for Phase 3 of the grow with it project Classroom resources (wishlists) Playground resources (Trikes/Archeological site) Safety in Travelling to school (show you care signs) Workshops, experiences, shows Walkie talkies to safely manage events Sumup Solo off line payments Remaining on account in June = £24,263.84 Future Projects: Digital Literacy and creativity  Health and Wellbeing  These plans come from voices from the school staff, parents and children. Any feedback on these planned projects please share your thoughts and any ideas with PTFA. KP asked if anyone had any questions - No questions raised Thank you’s Disco Sandra and Carly, Supported by - Luke, Rachel, Claire Christmas Fayre Lynsey and Kat Supported by - Helen, Lidia, Nicola, Katie, Lucĺa, Sophie, Sarah Quiz Kat Supported by - Matt Gardening Heather Supported by - Helen and Ed, Summer Fayre Lynsey and Charlotte B Supported by - Luke, Katie, Lucĺa, Sophie, class reps Patience, Rachael, Roz, Carley, Emma, Lisa, Cath, Jade, Katie, Kelly, Katie, Luke, Natalie, Agnieszka, Daria, Donna, Georgi, Beezy, Lou, Robyn, Tania, Ellie, Catherine, Clarie and Lucia To all parents, carers and guardians: who manned a stall, undertook a job or role at any of the events, helped set up or pack down, we couldn’t run the events safely or effectively without you. PTFA team commitment and decision making ensuring we raise funds and spend funds in line with our charitable status for the enhancement of learning and experience in our school. Charlotte H all your creativity and design cakes and grottos,  Charlotte B creativity leading on Xmas designs, crafts, peter pan trail, summer fayre and IT experience Carly, joining as a coopted member, supporting and learning all things Disco Georgette, joining as a coopted member and becoming our shopper, tackling stock checks and orders Harri, leading on the uniform shed  Johanna, creating our newsletter and supporting plans to develop strategies for more effective and meaningful engagement Lynsey, organisation, preparing, coordinating and tackling the undercroft to ensure we can run both our christmas and summer fayres Marcus, supporting all events by maintaining the website, creating online ticketing, managing online payments and being our wifi / sumup wizard Simon, ensuring oversight of our finances supporting more effective and governed structures to demonstrate our accountability Heather, thank you for everything you have contributed in continuing the legacy of the grow with it project.   Sandra, all things Disco and all things PTFA, your experience and knowledge has been invaluable this year. Heather and Sandra have decided not to stand again and we thank both of you for everything you have contributed  KP asked if anyone had any questions - No questions raised
4	Welcome  New Class Reps   & sub committee	Chair	Looking for a class rep for RH  Ciara may be interested in some support in both RR + 2TP New Sub committee members Gardening Jennie  Disco Xmas Jennie Quiz Summer Jennie Anybody looking to volunteer time to further support planning and preparation of any of the events please contact the PTFA via email or through class reps, any and all help is gratefully received. We want to ensure PTFA events are enjoyable for children and adults so please do send us your feedback, join us in creating something new.
5	AGM Election of PTFA Committee charity trustees, term July 2026 - August 2027
	Expectation as a charity trustee  DBS clearance Participate in PTFA committee Whatsapp Access and utilise PTFA online drive as required attend at least 3 PTFA committee meetings  Abide by Charity commissioning requirements as set out by the government (gov.uk) and our constitution (ParentKind)
	Name of new appointment	Role	Nominated by / 2nd by	No of Votes for / Against / Abstain
1	Lynsey F	Co- chair	Johanna P /  Ellie	24 for, 0 against, 5 abstain
2	Kat P	Co- chair	Johanna P /  Charlotte B	24 for, 0 against, 5 abstain
3	Johanna P	Co- Secretary	Kat P / Beth M	24 for, 0 against, 5 abstain
4	Patience O	Co- Secretary	Kat P / Katie	24 for, 0 against, 5 abstain
5	Simon V	Treasurer	Kat P / Johanna P	24 for, 0 against, 5 abstain
6	Marcus C	Tech lead	Kat P / Sandra W	24 for, 0 against, 5 abstain
7	Harri F	Uniform Lead	Kat P / Johanna P	24 for, 0 against, 5 abstain
8	Georgette D	Purchasing Lead	Kat P / Heather	24 for, 0 against, 5 abstain
9	Carly M	Disco Lead	Kat P / Charlotte B	24 for, 0 against, 5 abstain
10	Charlotte B	General	Kat P / Lynsey F	24 for, 0 against, 5 abstain
11	Charlotte H	General	Kat P/ Heather	24 for, 0 against, 5 abstain
12	Lindsay A	General	Kat P/ Johanna	24 for, 0 against, 5 abstain
13	Louise W	Nature lead	Kate P/ Johanna P	24 for, 0 against, 5 abstain

KP asked if anyone had any questions -

SW = cashier(s) still need to be appointed, answered by KP, absolutely we will be speaking with the newly appointed PTFA members to see who can take on this role(s).

Next Meeting

PTFA committee meeting 15th July - time tbc

details will be sent out via class reps. We will endeavour to try and meet face to face however we often end up having to meet online.

This meeting will be prioritising handovers are happening/ have happened as well as planning our calendar of events and meetings for the next academic year so these can be published at the beginning of September at the latest.

We will be meeting with School after the meeting to confirm dates.

Term 1 and 2 will include, new parent meeting, disco, Xmas designs and shop and Xmas Fayre any support from any of our members is welcome to help prepare and plan these events.

Time meeting closed = 20:54