PTFA Meeting online - 21st April 2025

Notice

The St Bons PTFA Committee will meet

on 21st April 2026 via googlemeet from 19:30 to 21:15

Apologies and any AOB items should be communicated to the PTFA committee ahead of the meeting, contact@stbonsptfa.com.  Thank you.

Agenda Standing Items 

At least 50% of the current standing committee (rounded to the nearest whole number) must be in attendance for the meeting to be quorate as of April 2026 there are 12 committee members therefore 6 PTFA members need to be present 

Chairing the meeting = Kat P 

Minuted by = Kat P

Attendees = Heather T, Simon V, Marcus C, Sandra W, Charlotte B, Rachel J 

Item		Led by	Description, Discussion
1	Welcome and introductions	Chair
2	Apologise communicated	Chair	Lynsey F, Johanna P, Charlotte H, Harri F, Carly M, Georgette D
3	Approval of last minutes	Chair	Minutes not available to be approved
4	Review of Action log & Matters arising not covered on agenda	Secretary or co- secretary	Pending any actions from last meeting
5	Financial report	Treasurer or co- treasurer	SV  Introduction and demonstration of pocketsmith dashboard Terms of reference of management of PTFA finances which includes rules and responsibilities of PTFA committee - SV to draft a guideline for PTFA committee to then review and sign off. MC discussion about sumup and how there will need to be increased work to administrate sumups to work in a different way to work with accounting methods.   MC payment to be made to Year 6 leavers group - email from them on the 10th April did not appear for KP of SV.  MC has forwarded email to KP and SV - will be paid ASAP.
6	Wish lists:	Secretary or co- secretary	Not discussed
7	Update on Fundraising, Events, competitions, Projects	Uniform Shed =  New parent Welcome Disco =  Frozen Friday =  Sports day =  Summer Fayre =  Grow with it =  Communication & Engagement =	Standard items: Uniform Shed Not Discussed  Pending New parent evening June Not discussed,  Disco 15th May  SW  Ensure tickets for disco are provided to the office to support those children who are eligible for free school meals - KP will do this  ? PTFA card available to make required disco purchases  Ticketing go live 27th April  Changing adult ticket wording to ‘Adult helper’ to make it clearer all adults attending are expected to support running of the disco Invite reception teachers to see if they want to attend and help with paediatric first aid, safeguarding and fire marshal for their class disco - SW will email  Alex fundamental fire marshal PTFA team to then be responsible for evacuating all people  fundraising at the disco  Glitter and tattoos  Food (not reception) healthy snack as well as sweets / chocolate / crisps Drink fizzy as well as water, purchase cartoons of juice for reception and KS1 ? glow stick not sustainable / non-plastic alternatives ?paper flower garlands, head boppers / hair extensions, paper funky glasses - disco sub group looking at this to purchase up to same amount as previous glow sticks. KP to confirm with caroline what time we can get into hall ? 14:45. SV and SW will liaise with GD to confirm purchases made directly with the ptfa account. Frozen Friday Not discussed Sports day refreshments,  Not discussed Summer Fayre, Agreed 13th June 15:30-18:30 CB and LF reviewing summer fayre past information to feedback to PTFA committee in May regarding what we would run this summer fayre KP detail we need to consider, what we are running, where it will take place within the school grounds, back up if raining  CB is there a summer theme - not historically, but there could be  Extra Events / Competitions: HT suggest running sunflower competition again over the summer Projects: ‘Grow With It’ Meeting with Mrs W to be added to PTFA log on google drive  school going for the ‘School Sanctuary Award’ Eco stewards HT to be in contact with Mrs Higgins re-paint pots from each class  Posters for each raised bed whats in it and why  HT to speak to JP to include request for more gardeners to join the whatsapp sub committee Communication & Engagement PTFA  Comms strategy - Quiz first and then chair / PTFA roles following disco  KP to speak to JP and CM regarding poster to advertise chair and committee and sub committee roles  KP to put PTFA letter into envelope with summer hamper raffle tickets  KP to liaise with Mrs Woolley to gain support from school in advertising PTFA roles and need for chair
8	Communicated Correspondence, feedback to the PTFA	Secretary or co- secretary
9	Any Other Business	Chair	Communicated AOB Not discussed On the night AOB,  HT = Publicising roles + Chair Bishop road have a poster on the gates ‘do something amazing for our school, be our chair’  Laminated newsletters on the gates SV - ? could we go out to Bishopston voices.  KP = yes we are a PTFA so can appoint a friend for a set period of time. RJ - ? poster publicising this at the disco as well  SW succession planning for cashier SW will contact CM to confirm if she is happy to take on cashier role.
10	Date, time and location of next meeting	Chair	Online 19:30-21:00 Wednesday 13th May

Time meeting closed = 21:15