St Bons PTFA Committee Wed 7th October on Google Meet.

Chairing the meeting = Lynsey F

Minuted by = Patience O

Attendees = Patience O, Lynsey F, Kat P, Emma B, Lyndsay A,Eilidh B, Simon V, Tania R(parent), Charlotte B, Louise W, Mable B (parent), Marcus C, Johanna P, Rach

Item		Description, Discussion
1	Welcome and introductions	Patience O, Lynsey F, Kat P, Emma B, Lyndsay A,Simon V, Tania R, Charlotte B, Louise W, Mable B
2	Apologies communicated	JP
3	Approval of last minutes	2 members to approve = KP,SV
4	Review of Action log & Matters arising not covered on agenda	Updated on excel sheet
5	Financial report	-pocketsmith renewal of subscription sorted £199 sorting and organising -Fund raised - over £1,000. -Pocketsmith now allows budgets to help us track if budgets are correct and to track profit margin. -No major expenditure coming at the moment. -Change of signatory position on bank account and G to take over from Sandra as full signatory. -Parent donated gift aids however, - our charity needs to be registered with HRMC and an additional registration of all committee members before claiming -KP confirms that our charity is registered with HRMC. It was done in the past but we do not have the documentation. -EB volunteering to help with the HRMC registration as an HRMC Accountant. -Spending restriction - embargo on PTFA ard usage to be lifted soon by SV. -CB xmas card spend soon. -Emma B joining the PTFA committee - All voted in support - Plan to capture a more detailed ideas list for the next year. - Aim to set a budget for the year for events and for targets/goals.  - Financial Management Policy now in place. - GD now has access to the account as a signatory and has a debit card for role as a shopper.
6	Wish lists:	As per end of year report/previous minutes September 2026  - main target of fundraising for Wellbeing Project.
7	Update on Fundraising, Events, competitions, Projects	Action log Standard items: DBS-update Draft policy KP Health and wellbeing Sunflower school wants us to close our offers . £15 votes everyone Action LF to look into this. -Remove old members from mailing list MC to look into this Action - Headshots of new committee members to be sent to MC Uniform Shed  -Lona is very willing to do Uniform but not to join PTFA.  -Broken rails replacement and dampness and dampness in the Uniform shed.  -KP advised that Lona still supports the PTFA however she needs a committee contact LW is happy to be the contact. -Its PTFA’s responsibility to fix damages in the Uniform shed -Lona can purchase a rails and snap the receipt then send to PTFA SV to talk to and Lona  LA advised that she may be able to donate some rails Action - lots of uniform donations, now sorted and tidied.  -Feedback from school process = Unnamed lost property is donated to the uniform shed if unclaimed at the end of each term.    property.  Clarified that named items in shed should be items that have been donated Clarified non branded coats/shoes can be in shed as agreed with Mrs Woolley Need to appoint someone to PTFA to look after the uniform shed - LW to ask a possible volunteer to look after this. LA / SV to keep an eye on the shed in meantime. New parent welcome turn up was about 25 parents and some are hands-on and ready to support PTFA. JP, LF, PO were in attendance from the PTFA committee.  Feast Fridays   -No bake sale on disco day -LF to check how many boxes have fallen apart.  -Money raised on Friday to be used for Disco -KP is happy to help deposit earned money from fundraising in the PTFA account every week. Autumn Disco  16th October -Risk assessment sorted -Alex to stay forFire drill as Mrs B won’t be around.  -Glitters and all are ready same things as last years -Georgia to check prices of Juice boxes for reception -No food at reception disco -Consideration of cans of water but it's too late to act on that.  -Action payment of DJ in cash -No feast friday on disco day -deliberation on cost of stickers suggestion- 50p. All voted in agreement. -PO offered to do a free balloon garland outside. Action to get pictures of Mr M. DJ-ing and us setting up for the newsletter? -Disco is a ‘No Photo inside’ event Xmas Cards/craft,  -CB to send reminders in a week’s time and would send something out to promote it through the Whatsapp group chat. -Continue with the same provider as last year. -CB will contact the school to confirm timelines for artwork, normally required before October half term.  Xmas Fayre,  Sat 28th Nov,  LF leading, to be an agenda item going forward.  -CB suggested raffles at the Xmas Fayre and LF responded that raffle is always done during Xmas fyre however a random raffle could be organised as a focused event during spring term? SV advised we focus on making something to engage people for the day.  -We can't access the hall until 2.30pm but we should be able to access the classrooms before then.  -EB advised that auctions go well when you're buying something you can go and buy. LF advised that this might be looked into in the future(maybe 2027) -Gazebos needed for the event. Marques were left in the office instead of being pinned down.  -SV suggests hiring Gazebos as the company would set up and pick up afterwards. Company hiring would have insurance. Action KP/LF to make enquiries gazebo rental companies  Lets Get Quizzical 5th Feb  Frozen fridays Dates published via whatsapp Summer Fayre Dates published on whatsapp Comms: JP to give us updates next time. Gardening: LW to be able to access the playground when she has a DBS. Asked for more time. Health and Wellbeing Project: AC.feedback from meeting with Mrs W. Dr D brought someone in summer who gave a quote of £250,000.  -A reception parent is willing to help look into alternatives. Also, SV’s wife is a Building surveyor and has an understanding of how these things should work. Skills amongst parent community to help out with something realistic with regards to the AC plan KP asserts that there's an opportunity for us all (students, parents, PTFA) to raise awareness and talk about it more and find a realistic solution. -No big spend at the moment ? Sunflowers, seeds provided through PTFA and planted in class. Action Sunflower school wants us to close our offers on the Sunflower competition.  £15 suggested as spend and all voted in agreement LF to look into this.Action
8	Communicated Correspondence, feedback to the PTFA	Request to be taken off the newsletter mailing list. Action  MC to look into this.
9	Any Other Business	KP computer science explorers. Action CB to check with the school and get updates on the tech project  Action: LF/KP to discuss with the headteacher. EB introduced and is happy to support the PTFA. All voted in favour. -Action for all - to ensure access to shared drive and contact MC if not able to access.  -Photos and names of current PTFA members to be updated on PTFA website Action MC to update website and all to send headshots of new members.
10	Date, time and location of next meeting	Face to face committee meeting  -All voted in favour of Nov being an online meeting and Dec being face-2-face. -Action We need everyone to engage with the polls put up in the chat.

Time meeting closed = 21.51