St Bons PTFA Committee meeting minutes 9th September 2026

Chairing the meeting = Kathryn P

Minuted by = Lynsey F

Attendees = Lou W, Lindsay A, Johanna P, Charlotte B, Marcus C, Simon V + Amanda C

Item		Description, Discussion
1	Welcome and introductions	LW, LA, JP, KP, LF, CB, MC, SV + Amanda C (reception parent)
2	Apologise communicated	PO, GD
3	Approval of last minutes	2 members to approve = JP, LF
4	Review of Action log & Matters arising not covered on agenda	Updated on excel sheet
5	Financial report	- Outgoings: Digital Phase 1 and 2 paid out at end of last school year, nil expenses over the summer.  - Plan to capture more detailed ideas list for the next year. - Aim to set budget for the year for events and for targets/goals.  - Financial Management Policy now in place. Action: SV to create easier view of spending for all on PTFA using Pocketsmith. - GD now has access to the account as signatory and has debit card for role as shopper.  - New cashiers to be appointed, role being reviewed - Action SV to draft - Action: SV to send letter to KP re charity status for a gift aid donation.
6	Wish lists:	As per end of year report/previous minutes July 2026  - main target of fundraising for Wellbeing Project.
7	Update on Fundraising, Events, competitions, Projects	Standard items: Uniform Shed  - lots of donations, now sorted and tidied for the start of the year.  Feedback from school process = Unnamed lost property is donated to the uniform shed if unclaimed at end of each term.   PTFA discussion regarding this, some parents have feedback concern around named items in the uniform shed.   Action LF/KP to speak to school office re comms to parents about lost property.  Clarified that named items in shed should be items that have been donated Clarified non branded coats/shoes can be in shed as agreed with Mrs Woolley Need to appoint someone to PTFA to look after uniform shed - LW to ask a possible volunteer to look after this. LA / SV to keep an eye on shed in meantime. New parent welcome  Fri 25th September in Church hall - access from 8am, event from 9-10am, drinks refreshments covered with stock in PTFA cupboard, LA kindly offered to bake, JP, LF in attendance from PTFA.  Feast Fridays -  poster been distributed, year 6 doing first sale on 18th Sept.  JP & LW to take on management of bake sale box and class rep reminders Autumn Disco  16th October - Carly leading. LF/KP to check in. Xmas Cards/craft,  CB leading,  Continue with same provider as last year CB will contact school to confirm timelines for artwork, normally required before October half term.  KS2 Carol concert refreshments  - pending date from school  Xmas Fayre,  Sat 28th Dec,  LF leading, to be agenda item going forward.  Lets Get Quizzical 5th Feb  KP has contacted Quiz master and he has date in his diary  Frozen fridays Dates published via whatsapp Summer Fayre Dates published on whatsapp Comms: JP working on engagement, plan to use class reps group more for sharing re impact of each event. Potential crib sheet for Whatsapp use.  Suggested a financial review at end of each term as a visual graphic for parents to show value added for the children. Gardening: LW to contact gardening Whatsapp group to determine what is required in relation to raised beds and any other PTFA planting.  Coordinate with school.  Health and Wellbeing Project: As set out in PTFA end of year report Action LF/KP to liaise with school to determine update on proposal and planned budget. ? Sunflower competition Seeds provided through PTFA and planted in class.  Unsure if competition led by school or PTFA.  Action LF/KP to follow up with school re outcome/prize?  If PTFA led MC suggested we will create a Google form to collect information and publicise this with end date for people to enter information.
8	Communicated Correspondence, feedback to the PTFA	- Request to school and PTFA re plaque and planting of a flower for former school family who have had a bereavement,  Action: LF/KP to discuss with Mrs Ballentine.
9	Any Other Business	SUM UP requires renewed confirmation of account holder Action  - SV to be put on account to ensure continued Sum Up payments. Action for all - to ensure access to shared drive and contact MC if not able to access.  Photos and names of current PTFA members to be updated on PTFA website Action MC to update website and all to send headshot.  Discussion about recording and minuting of PTFA meetings.  Should we record meetings for people to watch back and/or using AI for minute taking. On going discussion, and further exploration of governance around video consent and storing videos.  AI minute taking still requires a check through for inaccuracies.  To be discussed further.
10	Date, time and location of next meeting	LF/KP to send a poll re dates/options for format and make plan for monthly PTFA meetings up to and including January 2027.  To then plan meetings again in the new year.

Time meeting closed = 21.30